5 everyday disasters you can avoid by automating business scheduling

Scheduling software gives your business the chance to become more efficient, meaning you can improve productivity while simultaneously reducing administrative costs. 

Managers will be able to easily organise, delegate and supervise tasks which gives them a more transparent overview of how many resources are needed to work on a project and how long a job will take. 

In essence, scheduling software is designed to enhance efficiencies, eliminate redundant tasks, improve processes and ultimately grow your business. 

Avoid these five common disasters with scheduling software:

1. Sacrificing your valuable staff to endless paperwork

Do never-ending piles of forms, invoices and other paperwork bog you down? Then it’s time to go paperless and become more efficient. Scheduling software allows businesses to create online staff rosters, timesheets, invoices and other day-to-day forms on the go, eliminating the need for paperwork. The software is often easy to use, available on multiple platforms and can integrate seamlessly with accounting data. Not only will going paperless be kinder to the environment, it’ll allow a business to perform more efficiently. 

2. Double-booking jobs

If you’re an appointment-based business then having scheduling software is a no-brainer! It will allow customers to book meetings and appointments based on calendar availability while you get on with other work. The software will only allow one booking per available spot, meaning no more double-booked appointments and meetings. This function can be used for both external (customers booking appointments) and internal (in-house meetings, allocating staff to jobs) uses. 

3. Losing your valuable data

In the event of a power outage, earthquake or the server unexpectedly going down, cloud-based scheduling software will have your back. The easiest way to safeguard against losing valuable data is to ensure you keep a back-up copy so that in the event that something goes wrong, you won’t need to panic. The process of backing up data can be automated with scheduling software, meaning it will be safely stored off-site and available for you to access again when you’re ready to.

Tradesman On Site

4. Throwing away money on an underquoted job

If you’re not tracking jobs, processes and activities in your business then you’ll be clueless when it comes to knowing how long certain tasks take. For instance, you may be billing a client for two hours for a particular job but it is actually taking your staff member, on average, about four hours to complete it. Using software to forecast and monitor labour will help to eliminate guess work and give you a clearer overview of where more hours are required and where efficiencies can be made.

5. Wasting your resources

For businesses who deal with large teams of staff, multiple work sites as well as external resources such as sub-contractors, it can be difficult to keep track of who is coming and going. By using scheduling software, data representing internal and external staff members can be merged, giving you a complete overview of your resources and allowing you better manage them. 

Say goodbye to these everyday disasters

Any business will benefit from having the ability to automatically schedule tasks, manage staff more effectively and boost productivity. 

Improving processes will allow your business to eliminate time-consuming tasks, reduce human-based errors and attract and retain customers. Sounds like a game plan, doesn’t it? 

If you’d like to find out more about how scheduling software can help your business, contact inoutput by phoning (03) 9016 3066 or filling in the contact form.